Index - Your Budget

Overview of Division Funding

The Division of Inclusive Excellence receives funding from various institutional sources, including endowments, scholarships, and donations.

For further context, review this 6-page overview of funding sources, including endowments, scholarships, and donation accounts pertaining to the Division of Inclusive Excellence: Inclusive Excellence Budget and Funding Information

Budget Cycle

In February, the Board of Trustees approve the budget for the following year, and this information is disseminated at the end of June just prior to the new fiscal year on July 1.

The Division for Diversity and Inclusion receives funding from various institutional sources. For further context, review this 6-page overview of funding sources, including endowments, scholarships, and donation accounts pertaining to the Division of Inclusive Excellence: Inclusive Excellence Budget and Funding Information

Requesting Additional Funds Use this form to request funding from the DEI accounts managed by the VPDI (Maxwell Lecture, MISA Endowment, Undocumented Legal Defense, Mellon), for special projects and programs. Family Connections and Cultivation Grant funds have a separate application process.

Your Budget

You will receive access to the budget accounts that pertain to your position.

Your budget accounts can be viewed via MyWhitman.

Requesting Additional Funds Use this form to request funding from the DEI accounts managed by the VPDI (Maxwell Lecture, MISA Endowment, Undocumented Legal Defense, Mellon), for special projects and programs. Family Connections and Cultivation Grant funds have a separate application process.

Additional Funds

Use this form to request funding from the DEI accounts managed by the VPIE (Maxwell Lecture, MISA Endowment, Undocumented Legal Defense, Mellon), for special projects and programs (Family Connections and DEIA Cultivation Grant funds have a separate application process).

Account Numbers & Object Codes

Whitman College maintains a general ledger from which budget codes can be sourced. There are over 54,000 object codes related to college budgets, all contained within one searchable document that is updated regularly and can be viewed here. General Ledger budget indicators are 14-digit numbers, providing the following information: Fund / Location / Function / Department / Object Code

As a Division, we are mainly focused on the 5-digit department code and the 4-digit object code. Think of it as a classification system.

We utilize budget codes for everything that we purchase, so that the Business Office team know which department or endowment to charge transactions to.

Example: The Intercultural Center department code is 90002. The object code that comes after this attributes expenditure to the correct budget line:

• 1-81-42-90002-5200 (Supplies)

• 1-81-42-90002-5300 (Services)

• 1-81-42-90002-5600 (Communications)

• 1-81-42-90002-5703 (Local Meals)

• 1-81-42-90002-5742 (Events)

Object codes are created mainly for external reporting by the Business Office (think state and federal tax reporting).

Could we request that specific object codes be created for specific programs (i.e. International Student Orientation or Freedom Songs)? Unfortunately not. The budget code for both of these examples would be 5742 (Events), and then it is up to us to track spending for these programs and events independently, should we want to assess the cost of a program or event, and our ROI (return on investment), from year-to-year.

Splitting Costs

You can split costs between budget lines, either within your own department or with another department on campus. You can let your Admin Support know how you would like an invoice to be paid, and you can directly split purchasing card transactions posted to your budget, as you reconcile your monthly Chrome River reconciliations.