If your student is not already set-up to work on campus, they will need to make an appointment with the Human Resources Department to complete the following three pieces of paperwork, prior to their start date:

• W-9 Request for Taxpayer Identification Number and Certification

• Whitman College Authorization Agreement for Electronic Deposit

• W-4 Employee’s Withholding Certificate

They will also need acceptable identification. A passport by itself or both a driver's license and social security card constitute acceptable identification. Please note: original documents are required.

You can access the complete list of Student Payroll Position Codes via the Business Office’s Student Payroll webpage.

A list of Student Payroll Position Codes that have been utilized by The Division for Diversity and Inclusion can be found here.

You will need to complete the Student Employment Request Form in order to add your student employee to the payroll, as well as to add them to the list of students whose hours you will be approving, via MyWhitman.

You will need the following information in order to complete this google form:

• Student’s Name

• WID (Student’s Whitman ID)

• Position Code (link to position codes is included)

• Position Title

• Hourly Rate (this is typically WA State’s minimum wage rate)

• Start Date

• If work will be done outside of WA State, list location (working outside of the country is strictly prohibited, a student studying abroad cannot work for you remotely, e.g.)

• Supervisor’s Name

• End Date (if known)

• Do you know if this is from a grant? (this will affect the funding source); and if it is from a grant, the name of the grant

• Are you a Faculty or Staff member?

• Who is your department admin?

Please have your student review the Student Employment Handbook and the Division’s Mission Statement.

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