Colleague - An Overview

Each time a transaction or charge is made to one of your budgets - you pay a vendor, you charge something to your credit card, you incur an interdepartmental charge, or receive a refund or reimbursement - it is entered into the college’s financial and administrative database, called Colleague.

Colleague is the college’s CRM (custom relationship management) database; it maps across higher education's unique business areas—including admissions, registration, student services, advising, assessment, financial aid, human resources, and finance—giving the institution the tools to handle all of its administrative needs.

In Colleague, your Admin Support creates ‘vouchers’ and ‘journal entries.’ Vouchers are basically requests to make a payment to a vendor. Journal Entries are how they request that charges be moved from one budget line to another.