Chrome River - New Purchasing Cards (January 2024)

In January 2024, Whitman College will transition to a new bank, and a new credit card vendor.

• First American Equipment Finance (FAEF) will replace JP Morgan, driven by our membership with Independent Colleges of Washington (ICW).

• Chrome River will replace SmartData for purchasing card data reconciliation.

• All cardholders will be required to attend a training, prior to receiving their card.

• Cardholders will be issued VISA cards to replace their current Mastercard.

• Visa card spending will start in January 2024

• JPMC will be available through the cycle ending January 20, 2024

How will this effect us?

• Direct integration to FAEF data

• There will be no more “packets”; there will still be reports

• Each cardholder will track receipts and code expenditures at the time of purchase

• The vendor and the purchase amount will automatically populate; you will simply need to add a note about the business purpose of the purchase

• Enhanced reporting capabilities (i.e. tracking spending trends and habits across dates, departments, expense categories, cardholders, and vendors)

• Compliance improvements such as missing receipts and required business purpose descriptions

Chrome River

Here is a brief video (1:42) from Chrome River, which will give you an overview of the platform and a sense of how it is utilized for purchasing and reconciling expenses. Chrome River has an app for your phone; you can either take a photograph of a receipt with your mobile device, or opt to email the receipt so that it is there for you when you next log in to your desktop computer.